Palmerston Association- Finance Officer

Palmerston Association- Finance Officer

Department: Corporate Services
Reporting to: General Manager of Finance, People & Culture (GMFPC)

Our Vision

To be recognised as a bold and leading addiction, health and wellbeing service that improves lives.

Our Fundamental Purpose

To positively impact the lives of people, families and communities affected by alcohol and other drugs

Our Driving Values

Compassion (Koort-ni), Connection (Moort-ak), Acceptance (Ngala-k Djinang noonook – we see you), Respect (Kunyah), Excellence in Service (Moorditj Kaatadjin)

Diversity Statement

Palmerston is committed to providing excellent service and targeted programs where diversity and inclusivity are recognised and encouraged. We are passionate about providing culturally safe and inclusive environments and are committed to having teams who reflect and embrace diverse communities.

Purpose

The Finance Officer is responsible to the GMFPC for the preparation, processing and data entry of activities related to the financial operations of Palmerston Association.

Key Responsibilities and Duties

The Finance Officer works with and takes direction from the GMFPC in undertaking duties which will include but not be limited to the following:

• Collate invoices and prepare for payment through Expense Manager system or manual entry to the finance system.

• Ensure invoices meet the legal minimum invoice requirements including supplier name; ABN and invoice date.

• Ensure invoice coding is correct including amount; GST; class code and GL account.

• Ensure invoice approval is in line with Palmerston Association Delegation of Authority policy.

• Prepare weekly supplier payment runs for review.

• Create bank payments for suppliers.

• Maintain and update supplier details, and reconcile supplier statements.

• Company credit card reconciliation.

• Raise invoices to customers and chase payment where required.

• Data entry of financial transactions in a timely and accurate manner.

• Manage the accounts email inbox.

• Maintain company vehicle register.

• Manage distribution of company fuel cards and all related queries

• Preparation of financial documents for yearly audit.

• Provide backup to the Finance & Payroll Officer with payroll and related matters.

• Contribute to the development and maintenance of financial systems and processes.

• Undertake filing and other tasks as requested.

• Assist with maintaining the Palmerston asset registers in conjunction with the FM.

• Be aware of, support and promote occupational health and safety standards

• Contribute to and promote the implementation of WANADA Alcohol and Other Drugs (AOD) Human Services Standard

• Other duties as required

Key Relationships

• Demonstrate respect and maintain sound and collaborative relationships with the management and leadership team across Palmerston. Develop effective relationships with other Palmerston branches and external agencies as appropriate.

Mandatory Elements For All Palmerston Employees

• Right to work in Australia

• Hold or ability to obtain a national police check.

• Strong alignment to Palmerston Values

• Committed to working collectively towards Palmerston purpose and strategic initiatives

• Contribute to and promote the implementation of Palmerston’s Standards on Culturally Secure Practice (Alcohol and Other Drug Sector)

• Ability to display culturally aware behaviours

• Committed to working in line with WHS

• Valid Working With Children Check (or ability to gain)

Essential Criteria for Position

• A minimum of two years’ finance processing experience

• Demonstrated experience and competency in Microsoft Office.

• Demonstrated time management and work priority skills and an ability to work in an ordered and methodical way.

• Demonstrate initiative in tasks of an administrative nature appropriate to the role.

• Demonstrated ability to be a team player and contribute to building a team spirit within the workplace.

• A National Police Clearance.

Desirable Selection Criteria for Position

• Experience with QuickBooks/Reckon

• Experience using expense management systems.

• Experience with Sage Micropay